Email addresses for your whole team
The challenge: everyone consistent under one domain
As soon as you work with more than one person, email becomes a matter of management. If one colleague mails from a free address, the second from an old address of a previous employer and the third from their private mail, then your company falls apart to the outside world. Customers no longer know what's official and what isn't, and you have no overview.
On top of that comes the daily inflow and outflow. A new employee needs a working address on day one. Someone who leaves must be closed off neatly, without losing ongoing customer contacts. And the questions that come in on info@ mustn't be left waiting because one person is on holiday.
An office manager or business owner wants to be able to arrange all that in one place: create, adjust and revoke addresses, without a technical intervention every time. In short, you're looking for management that scales with your company.
Function addresses and shared mailboxes
A team doesn't run on personal addresses alone. Function addresses ensure that the right mail reaches the right team, even when someone changes:
info@as a general point of contact, which you can deploy as a shared mailbox so that several colleagues read along and nothing is left waiting.verkoop@for quotes and new customers, so leads come in centrally.support@for questions afterwards, separated from the rest.boekhouding@orfacturen@for administration, apart from the daily mail.
The advantage of this kind of address is that it doesn't belong to one person. If someone goes on leave or a new colleague takes over, the address simply keeps working. Customers never have to learn a new address.
What your email for a team needs to be able to do
For multiple people under one domain, what counts above all is smooth management, a consistent appearance and reliability:
- One domain for everyone, so every employee mails recognisably on behalf of the same company.
- Smooth onboarding and offboarding: creating and revoking addresses without hassle.
- Bulk management, so you don't have to set up each mailbox one by one when you work with a group at once.
- Function and shared addresses for
info@and co. - Security for everyone: filtering, backups and optional two-factor authentication on every mailbox.
Email addresses for team: why Mailflux fits
Mailflux is professional email on your own domain, hosted in Europe and GDPR-compliant, with management aimed at teams. For businesses there is bulk account management: you create multiple mailboxes in one go under your own domain and manage them centrally. New colleague joining? Created and ready. Someone leaves? Closed off in a few steps.
Every mailbox gets 20 free aliases, ideal for function addresses like info@, verkoop@ and support@ without paying for separate mailboxes. You pay per mailbox per month, billed annually: Basic €4.99, Pro €6.99 or Premium €9.99, and only for email, not for a full office suite with tools half the team never opens. With Pro and Premium a shared calendar, task list and central contact management are added, so colleagues can share appointments and contacts with each other.
Everyone mails via webmail in the browser on any device or via their own mail program; no installation needed. Every plan includes antivirus, antispam and antimalware, automatic backups and optional two-factor authentication, with machine-learning filtering against spam, phishing and malware.
If you work in a growing company, also read email for SMEs and small businesses. If you manage many mailboxes, then managing many mailboxes and bulk account management for company mail are a good next step. An overview of all target groups is on who Mailflux is for.
FAQ
Frequently asked questions
How do I create email addresses for a whole team?
With bulk account management you create multiple mailboxes in one go under your own domain, instead of setting up each mailbox separately. You then manage them centrally: adding, adjusting or revoking addresses as the team changes.
Can I set up shared addresses like info@?
Yes. Every mailbox contains 20 free aliases, ideal for function addresses like info@, verkoop@ and support@. That way several colleagues can read along on a shared address and nothing is left waiting when someone is absent.
What happens when an employee leaves?
You close the mailbox off neatly or convert it temporarily, so ongoing customer contacts don't get lost. Because function addresses don't belong to one person, info@ and support@ simply keep working while you arrange the handover.