Bulk account management: many mailboxes on one dashboard
Email management for your entire organisation
From a single, clear dashboard you effortlessly manage all the mailboxes within your organisation. Add accounts, adjust settings and set access rights in just a few clicks, intuitive and fast.
Feel free to give colleagues or clients management access: with advanced security such as two-factor authentication and IP restrictions, everything stays under control. So everyone can keep working safely and efficiently.
Uniform signatures, managed centrally
Keep your business communication professional and consistent with centrally managed email signatures. Set one house style for all accounts within your domain via the control panel: no fiddling with separate settings per user, and every email goes out polished and recognisable.
Who bulk account management is for
Creating one mailbox takes a minute. Creating thirty mailboxes, replacing part of them every year and making sure nobody is left behind on an old address in the meantime, that is work of a different order. Bulk account management exists for the second situation: you create addresses in one go, change them centrally and close them again when someone leaves, without having to work in dozens of separate accounts.
In practice that means schools renewing a group of addresses every school year, non-profits and associations whose board changes every few years, SMEs that need an address for every new colleague, and agencies managing their clients' email. If you recognise yourself in that, read managing many mailboxes for a school or organisation and email addresses for your whole team.
Several domains, one overview
If you work with more than one domain name, for example because you run two brands or because you manage your clients' mail, you put those domains side by side in the same dashboard. So you don't have to log in per domain to see who has which address.
Every mailbox comes with 20 free aliases. Role addresses such as info@, sales@ or invoices@ are set up with those, without paying for a mailbox each time, and they arrive wherever you want. That keeps the number of paid mailboxes equal to the number of people. How to set up such a shared address is in setting up a shared mailbox or role address.
If you give someone else management access, a colleague or a client, control stays with you: with two-factor authentication and IP restrictions you decide who can reach the dashboard and from where. More about that second step is in what 2FA for email is. And because the signatures are arranged centrally, every mail goes out the same way, including from a new colleague who has set nothing up yet; see setting up an email signature.
What it costs with many mailboxes
The bill stays simple: you pay per mailbox, not per domain and not per administrator. Basic costs € 4.99 per mailbox per month, Pro € 6.99 and Premium € 9.99, billed annually each time and excluding the domain name. Multiply the monthly price by twelve, then by your number of colleagues, and you know what a year of email costs. The full comparison is on the pricing page.
You don't have to give everyone the same plan. Anyone who only sends mail is fine on Basic; anyone who needs a shared calendar, a task list and syncing through CardDAV and CalDAV goes on Pro or Premium. Every plan includes antivirus, antispam, antimalware, automatic backups and optional two-factor authentication, hosted in Europe and GDPR compliant.
FAQ
Frequently asked questions about bulk management
Can I put several domains under one management account?
Yes. You manage all your organisation's email accounts from one dashboard, even across several domains. So you don't have to log in per domain.
Can I give someone else management access?
You can. You give a colleague or a client management access to the dashboard, while you keep control through two-factor authentication and IP restrictions. That way you decide who can reach the accounts and from where.
How do I arrange one signature for all colleagues?
Through the control panel you set one house style centrally for all accounts within your domain. So you don't have to set a signature per user, and every mail goes out recognisable.
Do I pay per user or per domain?
Per mailbox. The domain is a separate yearly cost and one domain name is enough for all your mailboxes. Role addresses such as info@ you arrange with the 20 free aliases that come with every mailbox, so those cost you nothing extra.